Both CSB and the IMServices Billing System allow customers to control how charges for services are organized in the monthly billings. The following paragraphs summarize these features.
CSB provides four levels of information for tracking expenses. The job code and billing number are the first two levels. They provide a hierarchical breakdown of all costs. The billing system creates a separate IBT (Interagency Billing Transaction) or invoice for each job code. The job code may correspond to the agency's organizational structure, accounting requirements, or major projects. An agency may use one or more job codes, depending on how many invoices best serves its accounting needs. Each job code can have one or more billing numbers under it. The billing number is in the format of a 10-digit phone number (area code plus seven digits). It can be a working number but can be any numeric sequence. In choosing a working number as the billing number, be sure that it is not likely to change if there is a change of personnel. Billing numbers can only appear under one job code. Billing numbers cannot be used in two different places. Agencies may designate a description for each job code and billing number.
A third level of detail is the billing code. Each billing code represents a type of service from Network Services. The list of billing codes includes:
018: Directory Assistance
310: State Telecomm
320: Local Service CenturyLink
500: Additional Charges and Credits
550: Network Support
630: NETCOMM – Nebraska
633: NETCOMM – LATA
635: NETCOMM – National
900: Credits and Adjustments
The fourth level of detail under some but not all billing codes is the station number. The station number is a phone number, cell phone number, pager number, or similar number. In addition, several billing codes list specific services and items.
The IMS Billing System uses accounts, job codes, work orders, and debit codes for tracking costs.
Agencies may establish one or more accounts. The billing system creates a separate IBT (Interagency Billing Transaction) or invoice for each account within an agency. An agency may establish one or more job codes. Accounts and job codes may correspond to the agency's organizational structure, accounting requirements, or major projects. Within each job code, an agency may create one or more work orders. The work orders represent specific tasks or sub-projects. The same work order may be used in combination with multiple job codes. They may be as general or detailed, as it suits each agency's needs. The work order is also the means for authorizing services from the Office of the CIO. All costs from the Office of the CIO must be charged to a valid job code and work order combination for that agency. Forms for requesting or changing a job code or work order are available at the links below.
Contact AS-Central Finance for assistance with job codes and work order numbers. To order service, please contact the Office of the OCIO Service Desk at 402.471.4636.
Debit codes represent the complete menu of services available from OCIO. There is a one-to-one relationship between debit codes and each rate.
Periodically, an agency should review its list of job codes and work orders and delete those that are inactive. Contact the Office of the CIO for assistance with establishing a set of job codes and work orders that best meet the cost accounting needs of the customer.